Whatsapp: +1 432-201-8290
BusinessPART A
Students are required to complete Part A and B of Assessment Two
Upon completing Assessment one students were required to create an agenda. You are now required to refer to that agenda and present and chair a meeting with your fellow students and in the presence of your trainer/assessor.
Note: Your trainer will complete an Observation Checklist during your meeting to ensure all essential aspects of ‘chairing a meeting’ before and after the event are covered.
As a final check, please ensure your agenda includes the following points. If not, please add them as part of the assessment requirements:
ü A welcome message
Your meeting agenda should be sequenced logically to assist you in chairing a meeting effectively. Please consider the following points:
Business
PART A
Students are required to complete Part A and B of Assessment Two
Assessment Two is a combination of practical and theory based work
Upon completing Assessment one students were required to create an agenda. You are now required to refer to that agenda and present and chair a meeting with your fellow students and in the presence of your trainer/assessor.
Your agenda should be simple, logical and easy to follow as this will assist you greatly during your presentation. Please provide a copy of the agenda to your trainer/assessor and fellow students at least ONE week prior to your scheduled presentation which is common practice in organisations today.
Note: Your trainer will complete an Observation Checklist during your meeting to ensure all essential aspects of ‘chairing a meeting’ before and after the event are covered.
__________________________________________
As a final check, please ensure your agenda includes the following points. If not, please add them as part of the assessment requirements:
ü A welcome message
ü Date, time and venue
ü Duration (start and finish times)
ü Resources required for the meeting
ü Statement of the meeting’s purpose
ü General business
ü Major agenda items
ü Matters or business arising out of the minutes
ü Minutes of the previous meeting
ü Type of meeting – (refer to chapter 27)
ü RSVP method (by when and to whom)
ü Catering if included
ü Identify any special needs of attendees
ü Identify any information, documents or items attendees are required to bring
ü Reports if relevant
Your meeting agenda should be sequenced logically to assist you in chairing a meeting effectively. Please consider the following points:
ü Meeting held In accordance with the organisational requirements.
ü The meeting is focused, time efficient and includes meeting outcomes in the allocated time frame.
ü Facilitates participation, discussion, problem solving and resolution of issues. (You are the facilitator therefore, the flow of this is your responsibility).
ü Nominate a minute taker and give instructions on how the minutes are to be recorded accurately.
ü Discussions are restricted to agenda items only.
ü Provides information to attendees on the voting process and how the vote will be decided.
ü Includes moving and seconding formal motions as required.
In addition to your agenda, please provide a one page WRITTEN document on the following general ‘meeting information’ and submit it to your trainer/assessor prior to chairing your meeting. (You will also need to refer to this information whilst chairing your meeting):
ü Time limit on speakers for your meeting.
ü Waiting to be recognized by a chairperson.
ü Deferring decisions to another meeting.
ü What is a Quorum and the requirements for your meeting?
ü The difference between a formal and an informal meeting.
ü Conflict of interest provisions.
ü Voting procedures.
ü Casting vote by the chairperson.
ü Requirements for public meetings.
ü State the role/responsibilities of the meeting’s leader.
CONDUCT YOUR MEETING WITH FELLOW STUDENTS AND IN THE PRESENCE OF YOUR TRAINER/ASSESSOR
Note: Trainers/Assessors to complete Observation Checklist.
AFTER the meeting has been completed you are required to:
ü Ensure the minutes are a true and accurate record of the meeting.
ü Type up the minutes in the agreed format including document version control.
ü Include information on the minutes regarding future scheduled meetings.
ü Distribute the minutes to those who require them and are authorised to receive a copy.
ü Hand a copy of the minutes and your evaluation to your trainer as part of your assessment within no later than one week of chairing your meeting.
Part A – Upon completion students you will have submitted the following documents to your trainer/assessor for marking.
|
1. Agenda
2.
|
One page written document on general meeting information (refer to above)
3.
|
4.
|
Evaluation
BSBADM502B – MANAGE MEETINGS
PART B: WRITTEN ANSWERS
Based on chapter 27 of the textbook and using the information provided write a brief comment on each attendee.
1. Write a one page report on a meeting you attended. Include in your report:
a) Meeting purpose
b) Meeting outcome
c) Attach official meeting minutes of the meeting showing your attendance at this meeting where the attendees are noted
d) Any other relevant information, report etc.
A minimum of one paragraph is required for each general QUESTION as follows:
2. Discuss the importance of a well-managed and structured meetings? What are the benefits?
3. In your opinion, why must meetings including planned outcomes be well documented?
4. Explain the importance of encouraging open communication styles and feedback when conducting meetings? Are sound listening skills important too?
5. Discuss why ‘problem solving’ skills play a key role when working with groups to ensure successful meeting outcomes.
6. Explain the process and steps for creating an action plan as a result of your meeting?
7. Describe the methods you would you use to identify and notify meeting participants in accordance with organizational procedures.
8. Why is it important to ensure accuracy when assembling key agenda items and during minute taking?
9. What role does ‘cultural diversity’ play when communicating with groups and people with diverse backgrounds & abilities?
10. List the relevant forms of Legislation & Statutory requirements that may affect organizations during business meetings? What are some of the legal and ethical responsibilities to consider when hosting business meetings?
11. Outline relevant O H & S issues to be aware of and to ensure participant safety when conducing successful meetings?
Upon completion of Part B students will have submitted the following documents to your trainer/assessor for marking.
|
1.
|
One page report on a meeting as an attendee
2. General Question Answers (refer to above)